Automation for tradies, built around the job system you already run.
WhatWill AI takes the admin off a trade business: quotes drafted from a voice note, an inbox sorted before you open it, quotes followed up without you remembering, and job paperwork filled in from your notes. Built on top of Tradify, ServiceM8, AroFlo, or simPRO, priced in AUD, built by the founder.
What automation for tradies actually means
Your day is split between the work that pays and the admin that does not. Quotes, follow-ups, invoicing, compliance docs, and replying to the fifth person asking when you can come and look at their tap. Automation cannot do the install. It can take a serious bite out of everything around it.
We build it on top of the job management system you already use. Your jobs, customers, and invoices stay where they are. The automation reads from it, drafts what needs drafting, and puts the result in front of you to check and send.
Every job is led by the founder. No juniors on your account and nothing outsourced. You get the experienced person from the first call, and the system is yours to keep.
Where the hours go in a trade business.
Quoting eats the evening
A quote that takes half an hour, five times a day, is your evening gone. Drafting from a voice note cuts it to a few minutes, and the tradie who replies first usually wins the job.
The inbox is mostly noise
Genuine leads sit between supplier emails, quote chases, and junk. Triage sorts them before you look, so the real enquiries get your reply first.
Quotes go quiet
A quote nobody follows up is a job quietly lost. An automatic, polite follow-up recovers work you would otherwise never hear about again.
What we automate for trade businesses.
Not every business needs every piece. We start with the task that eats the most hours and add the next once the first is earning its keep.
Quote drafting
Describe the job in a voice note or a few lines and get a draft quote with your labour rates, materials, and inclusions. You check the price and send.
Inbox triage
Incoming emails sorted into new leads, existing customers, quote chases, suppliers, and junk, with a draft reply ready for the ones that matter.
Quote follow-up
A polite, on-brand follow-up goes out when a quote has sat unanswered, so you stop losing jobs to silence.
Compliance and job paperwork
SWMS, certificates of compliance, and job-completion notes generated from your job notes, so you only fill in the specifics.
Scheduling and reminders
Bookings confirmed and customers reminded the day before, from the job system you already keep up to date.
Weekly reporting
Jobs completed, quotes sent, outstanding invoices, and hours worked, pulled into one view every Friday morning.
Pick the one that fits your business.
Whether you want to run the tools yourself or have the whole thing built and looked after, one of the three will fit.
Fully Managed
We build the automation around your job system and keep running it: monitoring, adjusting, and reporting on what it saved you.
Build & Hand Over
We build it, document it, and hand it over. You or your office manager run it from there.
AI Consulting
Get the right off-the-shelf tools set up properly and learn to use them yourself. No custom build needed.
When automation is worth it for a trade business, and when it is not.
Automation multiplies the work you are already doing. It will not create work that is not there. When a simpler fix is the honest answer, we say so.
- There is not enough work coming in for the admin to be the bottleneck
- You are not actually using a job management system yet
- The task happens a few times a month, not a few times a day
- Leads are not being followed up at all, so there is no process to automate yet
Trade businesses this suits.
It earns its keep fastest where quoting and admin compete with time on the tools.
- Electricians and solar installers
- Plumbers and gasfitters
- Builders and renovators
- HVAC and refrigeration
- Landscapers and pool services
- Roofers, painters, and other specialist trades
- Sole traders doing their own quoting
- Trade businesses with an office manager
Automation for tradies: frequently asked questions.
What can be automated in a trade business?
The admin around the work, not the work itself. The biggest wins are quote drafting from a voice note or job description, inbox triage so only genuine leads need your reply, automatic follow-up on quotes that have gone quiet, compliance and job paperwork generated from your job notes, and a weekly report pulled from your job management system.
Do I need to change my job management software?
No. The automation sits on top of the system you already run, whether that is Tradify, ServiceM8, AroFlo, simPRO, or Fergus. Your jobs, customers, and invoices stay where they are. If you are not really using a job system yet, that is usually the first thing to sort out, and we will tell you so.
Can AI write my quotes?
It can draft them. You describe the job in a voice note or a few lines, and it builds a draft with your standard labour rates, materials, and inclusions. You check the price and send it. It cuts the time per quote, but the number is still your call. AI does not replace the pricing judgement that comes from years on the tools.
How much does automation cost for a trade business?
Getting the right off-the-shelf tools set up properly usually runs $2,000 to $5,000 AUD, with $50 to $200 AUD a month in tool costs. A custom build around your job system, covering quoting, inbox, and follow-up, usually runs $5,000 to $25,000 AUD upfront and $200 to $800 AUD a month to run. We quote the real number after a short call.
How long does it take to set up?
One workflow, usually quoting or inbox triage, typically takes a few weeks from kickoff to live, including testing on real jobs before you rely on it. We start with the task that eats the most hours and add the next one once the first is earning its keep.
Is customer data safe?
It has to be designed in. Customer details should only go through business-tier tools with clear data handling and retention, never free consumer AI. We scope how customer data moves through the system before anything is built, in line with the Australian Privacy Act.
Will this work for a one-person business?
Yes, and that is often where it pays off fastest. When you are the one quoting, answering the phone, and doing the job, every hour of admin you get back is an hour you can bill or have back for yourself.
Where to go next.
AI for Tradies in Australia
The practical guide: what is worth automating in a trade business, the tools that work, and honest AUD costs.
Read moreAI Receptionist
Answer the phone while you are on the tools: missed calls texted back and jobs booked straight into your calendar.
Read moreBusiness Automation Agency Australia
The wider picture: quoting, onboarding, scheduling, and reporting automated for any Australian business.
Read moreLet’s talk about
your admin.
Book a free 30-minute discovery call. We’ll find the task eating the most hours in your week and tell you straight whether it is worth automating.